College records management policies do not distinguish among media with regard to the definition of College records and electronic records that are subject to these policies. This includes all records created or received and contained in College equipment, files, servers, or electronic mail. Users should be aware that it might not be possible to ensure the longevity of electronic records for record-keeping purposes, in part because of the difficulty of guaranteeing that electronic records can continue to be read in the face of changing formats and technologies. When in doubt about how to maintain long-term electronic records, users should contact College records management staff for guidance.